Solutions page

Fourth Purchase to Pay is the industry's most tried and tested solution of its kind. Elegant and simple by design, Fourth Purchase to Pay will have an immediate impact on bottom line. Simple order entry screens are used to raise purchase orders online. One click and are these orders are e-mailed or faxed directly to the supplier. Orders can be placed by category and the system will automatically sort and consolidate orders to the correct supplier. Supplier catalogues are visible and the system will automatically notify the user if a particular item is out of stock, before the order is placed, saving significant amounts of time for client and supplier alike. No unnecessary re-keying or manual processing of data. A seamless way to purchase, receive and pay for goods.

Simple Online Ordering
Automatic Order Recognition
Full Visibility of Supplier Catalogue
Auto-notification of Out of Stock Items
Alerts for Delivery Cut-Off Times, Minimum Order Quantities
Approval Levels
Automated 3 Way Matching
Facility for Replacement Items
Variance Control
Electronic Invoicing
Online Invoice Reconciliation & Payment
Electronic Posting to Accounting Systems

The system has built-in alerts to notify the user of minimum order quantities, supplier cut-off times and any other relevant purchasing information. Order template automatically rolls over into receiving template for simple delivery confirmation of units and quantities. Any discrepancies are flagged and tracked automatically ready for invoice reconciliation. Invoices can be received electronically from supplier systems, reconciled online with built-in tolerance levels and posted automatically for payment via the accounting system. A complete end to end purchase to pay solution without the labour intensive overhead of manual administration and bureaucracy. The closest thing to a 'no-brainer' that this industry has ever seen.