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| Privacy Statement |
| We are committed to protecting
your privacy |
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This document sets out how we handle your data. You should
read it in conjunction with our Terms of Use, of which this
Privacy Policy forms part.
At Fourth Hospitality Ltd ("FH"), we are committed to protecting
your privacy. We recognise that your data is of a highly sensitive
nature and should be kept confidential at all times. Please
read on for more details of our Privacy Policy. This will
explain our obligations to you and your obligations to us
in relation to security and privacy issues on the Website.
Please note that this Privacy Policy does not apply to the
practices of companies that FH does not own or control, or
to people that FH does not employ or manage. However, it does
cover our treatment of any personally identifiable information
that FH business partners may share with us.
Acceptance of our Privacy Policy
This Privacy Policy explains the data processing practices
of FH. Please do read through and understand our Privacy Policy
carefully. References to 'you', 'your' and 'yours' are references
to (1) the person(s) providing personal information and/or
(2) the person(s) whose personal information we hold. References
to 'we', 'us' and 'our' are references to FH and Fourth Hospitality
Limited. By providing us with personal information, you indicate
your agreement, and the agreement of the person whose personal
information is being provided, to be bound by our Privacy
Policy. If you do not agree our Privacy Policy as set out
below, please notify us, do not use our Website and do not
provide any personal information to us.
Collection and Use of your Data
Data is processed by FH for the purpose of:
- Business and Operational use
- HR
- Payroll
- Research, audit and analysis
- Monitoring and improving the services FH offer
- Any other matter which is required for the purpose of
us providing the Services on the terms of our agreement
with you
Personal data is also collected and stored for the purpose
of managing and calculating your payroll and related tax issues.
To calculate payroll we need to gather personal data such
as, but not restricted to, name, address, date of birth, National
Insurance number, tax code and pay history. This information
allows us to manage and calculate the payroll, compile reports
and submit in year and end of tax year returns to HM Revenue
& Customs when requested. We undertake to design our system
in such a way to minimise the use of personal data. You acknowledge
that FH has the right to scan the user database when required
for administrative, advice and invoicing purposes.
Disclosure of your Data
We undertake not to sell, trade or rent any personally identifiable
information to others. We will send your personally identifiable
information to others if:
- We need to share your information to provide the service
or product you have requested.
- We need to send the information to others who work on
behalf of FH to provide a service or product to you.
- We find that your actions violate the terms of our Terms
of Use or any of our usage guidelines.
- Our company is subject to a take-over or merger in which
case the information will be disclosed to the new owners
on the understanding that they will protect the information
and only use the information in substantially the same way
as previously and will write to you for consent where they
intend to use it for any other purpose.
- We must respond to court orders and any other legitimate
request by authorities with which we must comply.
- The information had been anonymised, pseudomised or otherwise
rendered generic.
Reviewing your Data
You can edit your stored data at any time by signing in to
the Website and making the necessary changes. You can also
request the deletion of your account, as defined in our Terms
of Use www.fourthhospitality.com/termsofuse by contacting
FH in writing. We undertake to correct, change or delete any
inaccurate details upon receiving your reasonable written
request for us to do so. If information is altered, we undertake
to notify the third parties to whom the original information
was communicated. We undertake to regularly delete any data
that is out of date or no longer required.
Protecting your Data
We undertake to adopt appropriate technical and organisational
measures to protect personal data collected through or stored
on our Website. We are fully committed to taking all reasonable
steps to protect the security and privacy of any information
or data submitted to our Website. We use the latest appropriate
Internet security protocol to create a protected connection
between you and our servers so that your data can be confidentially
sent and retrieved. Once submitted, data is stored on servers
and we endeavour to use leading technologies such as, but
not limited to, data encryption, firewalls and server authentication,
to protect the security of your data. Proper security procedures
also provide that we may request proof of identification before
we will release any data to you. We undergo periodic reviews
of our security policies and procedures to ensure that the
FH systems remain realistically secure and protected. Whilst
we undertake to maintain the highest possible levels of security
practicable to protect data it should be realised that with
any data transfer and storage there is always some risk of
unauthorised access. FH cannot be held liable for any breach
of security. Any information or data submitted to us is done
so at your own risk. Whilst we have security measures in place
to protect your data, it remains your responsibility to keep
your user ID and password details secret and to sign off from
the Website when you are not using it.
Use of IP Addresses and Cookies
For security purposes FH automatically records the IP address
of your computer each time you visit our Website. Cookies
are small text files that we can transfer to your computer
through your Web browser to enable our systems to 'remember'
who you are and to provide personalised features. FH may set
and access cookies on your computer. For example, a cookie
would be used if you wish your computer to recall your sign
in ID each time you visit our Website. You may at any time
turn off cookies in your browser.
Links to third party websites
Our website contains links to other websites. FH is not responsible
for the privacy practices, the content or terms of use of
these websites. We recommend that you examine the privacy
policies and terms of use of these third party websites to
understand their procedures for collecting, using, and disclosing
your information.
Changes to our Privacy Policy
FH reserves the right to change this Privacy Policy at anytime
without prior notice. If we decide to change our Privacy Policy,
we undertake to post any changes on this page so you are always
aware of what information we collect, how we use it, and under
what circumstances we disclose it. Therefore, you should check
the Privacy Policy each and every time you access the Website.
The Website is owned and operated by Fourth Hospitality Limited
a company registered in England and Wales whose registered
office is at 1st Floor, Royal Liver Building, Liverpool L3
1PS.
Company Registration No. 3887115
VAT No. 764526707
If you have any queries or would like to give us feedback
please e-mail us at support@fourthhospitality.com
or telephone +44 (0) 8450 556677
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“Fourth's solution saves 8 hours in every outlet, every week.” |
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| Hilda Proctor |
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| HR Director - Regent Inns |
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